POLICY PLAN HANZE RACING DIVISION STICHTING
Content: The foundation’s current policy plan, board composition, remuneration policy,
current activities and state of accounts.
Hanze Racing Division
The foundation is called “Hanze Racing Division Stichting” (HARD) and aims to offer students and other interested parties the opportunity and means to develop and use racecars and other technologies in a sustainable way to transfer knowledge aimed at practical aspects, to stimulate innovation and education, specifically in the areas of mechanical and electrical engineering. The funds of the foundation are acquired through donations, subsidies, gifts, sponsorship or prizes won in competitions or events. The foundation does not intend to make a profit.
In practice, this means that students join HARD to build race cars to participate in Formula Student events. In 2021, HARD will finish work on its first electric race car: the HRD05-2. We will race the HRD05-2 in Assen (NL) in July, 2021 at the Formula Student Netherlands (FSN2021) event.
Our sponsors help us realize this engineering feat by donating money, parts, knowledge and tools. An overview of our sponsors can be found on our website.
The HRD06 will be the successor to the HRD05-2. It will make use of the same battery pack as the HRD05-2, but the drivetrain will be completely revised. It is expected to race in the 2021-2022 academic year, but development will start this year. The board of HARD manages the funds of the foundation. Our board consists of at least three members and up to seven members; currently there are four: Vincent van der Woude, Kris Rama, Matthijs van der Wal and Leonard Lunshof. The board members are either students or sponsors of HARD.
The board members make plans for and coordinate the development of our cars and ensure sufficient funds, parts and tools are available. The board also handles membership applications. Board members are not entitled to benefits paid from the foundation’s funds, although they are entitled to be reimbursed for expenses which they incurred while acting on behalf of the foundation. Members of the foundation are not eligible for remuneration.
Vincent van der Woude is the team manager and chairman of the board. He oversees the mechanical engineering department and coordinates with the electrical department, the driverless department and the communication department. The chairman also leads the board meetings.
Matthijs van der Wal is the lead electrical engineer and secretary of the board. He oversees the electrical department and takes minutes during board meetings.
Kris Rama is the treasurer, he oversees the finances and makes payments up to €10,000.00. Legal acts with higher stakes require separate authorization from the rest of the board. The finances are also checked by a finance committee, consisting of two HARD members.
Leonard Lunshof oversees the communication department, which handles external relations with our sponsors, organization of events and recruitment of new members. Together with the team manager and/or another board member, Leonard handles the applications of new members.
2019: Progress and activities
By the end of Spring, 2019, the chassis of the HRD05 had been laser cut by LaserWorx and the tubes had been bent by SkidPiping. Welding was done at our workshop, which was well-equipped thanks to a generous donation of tools, equipment and storage cabinets, courtesy of INDI. The chassis and the angled gearboxes did not pass our quality standards, so we cancelled our entry in the Formula Student Spain competition and attended but did not race at Formula Student Netherlands in 2019.
By In the summer of 2019, HARD started developing a simplified version of the previous design. The goal of the design is to produce a reliable car that can race at FSN in 2020 and to reduce complexity at as much as possible.
Therefore, the new concept makes use of a single Combimac E-racer motor which connects to the differential using a chain drive. The simplified design should reduce the time needed to finish the production and testing of the car and improve the reliability of operation. The car can be lighter and more compact, but this is not expected to completely make up for the reduced power output.
As part of the simplification, we switched from an aftermarket liquid-cooled battery pack to a custom, air-cooled battery pack. By designing the pack ourselves, we can ensure compliance with Formula Student rules without complicated retrofitting of safety features. We can also select a more appropriate battery voltage, reducing the current draw and thereby relaxing the requirements on the tractive system cables. The system requires only passive cooling, so the simplicity of the cooling system is improved.
Due to the simplified mechanical design, the complexity of the electronics required to control the car was reduced as well. Motor testing was performed and the final issues with motor-inverter communication were resolved by the end of November. As the effects of COVID-19 in China became increasingly apparent, we found that our supplier would not be able to produce any printed circuit boards. A full redesign of the electronics was started to ensure we would be able to assemble the boards by ourselves.
2020: Progress and activities
The mechanical design of the HRD05-2 was formally halted by Christmas of 2019 and production was started. By February 2020, the chassis had been welded at Stork. During the Spring of 2020, Staal Straal applied a powder coating and we installed the wheels on the car. As COVID-19 affected the Netherlands, production was halted for a while.
As production slowly resumed over the Summer holiday, the car came along nicely. By then, the suspension and steering system were installed and the production of the accumulator container was finished. Due to difficulties with the welding of the steel plates that make up the accumulator container, a redesign was required. This redesign has been the main focus of the new mechanical engineers, while some of the senior engineers finish production of the bodywork and the pedal box. The final concept of the new accumulator container was completed in December 2020 and design started.
The tractive system electronics of the HRD05-2 have been designed and most of the printed circuit board designs are finalised. Many of them have been through several iterations already, so testing in January of 2021 is expected to demonstrate reliable operation.
The design of the shutdown circuit of the car has been finished as well, but the pedal box and dashboard electronics are still a work in progress. Through a collaboration with Kroon Wire Harnesses, HARD aims to develop a custom wire harness for the HRD05-2 that can ensure reliable operation.
This academic year (2020-2021), the foundation expects to raise at least €20,285.00 from sponsorship arrangements with current partners. Another €3,000.00 will be raised from the members of HARD that want to participate at the Formula Student Netherlands event in 2021. Our bank balance at the start of the year was €7,000.00
HARD expects to spend €5,000.00 to attend FSN2021. We expect to spend €5,000.00 to finish development of the HRD05-2 and €12,000.00 to acquire a new drivetrain for the HRD06. HARD expects to spend €3,550.00 on general costs like marketing, sponsor events, tools, shipping and banking costs.
Including the other expenses for a possible HRD06, this brings the total expenses to €30,050.00. Given our current balance and our expected earnings, we would reduce our balance at the end of the academic year (2020-2021) to €135.00. Therefore, we are working to develop relations with more sponsors so we can deal with unexpected expenses without delaying the development of a new car.
Financial results 2019-2020
The following tables present the state of our accounts for the 2018-2019 and 2019-2020 academic years.
The graph hereunder presents the incomes (in yellow) and expenses (in gray) of HARD over the 2019-2020 academic year. The account’s balance is indicated with the blue line and fluctuates as funds are added or subtracted from the account. Only transactions superior to 250€ are shown.